When planning goes wrong…

Everything is set to go. All plans are in motion and according to checklist. As you start relaxing a bit, you receive a terrible call that your opening speaker can’t make it in time. What worst could go wrong, right? There’s no backup and with an hour to go who you can convince to substitute at the very last moment. Time to start panicking.

There are many such nightmares that can turn your perfect night into a disaster. Hosting an event requires great effort. There's a special feeling about perfect dinner or perfect event. Let’s look at planning mistakes and ways to tackle them. 

Budget

Your entire event depends on your budget since it is the crucial part of your planning. The budget should be clear and specific. Try not to overspend it on the venue, allow more room in budget for food, drinks and entertainment to keep it all balanced.

Venue

Location of an event is the most important of all as it has gained control of catering, audio visuals and technology at large. Give special attention to the existing decor. The less the ambiance matches your desire the more decoration you’ll need.

Amenities and Services

Appearance of the site may be important but one should take into consideration the services and amenities your venue offers, such as does it have a proper kitchen or can it provide proper catering, does it have enough room capacity for your guests, does it have AV capabilities.

Technology Failure

Certainly, we don’t want to be put into a situation where the speakers or microphone stops working in the middle of speech or the video presentation won’t play. It’s not only embarrassing but can make your event look inelegant. You need to have reliable AV partner working with you at the venue. Remember to test everything and rehearse before the big day.

Poor Communication

The most common mistake made by inexperienced event planners in Dubai is bad communication. Usually lack of attention to detail in your checklist can result in poor communication. It’s absolutely essential that you convey your message properly and effectively to your staff. Assign duties among them accordingly instead of relying on one or two individual.

Inadequate transportation

If you are planning to arrange transport for your guests, make sure to have adequate transportation. Prepare list days before to ensure all requirements are met. Have a backup planned as well.

Event planning is dynamic. Your list develops constantly including speakers, agendas, and attendees. Make sure you;

Make a checklist – Define the basic parameters. Prepare a step-by-step guide to execute your plan.

Catering– Have plenty of food and drinks for the guests. Don’t assume that a set amount per guest is the best deal.

Remember to always have a contingency plan. A good event planner always think ahead, identify the potential for problems that could arise and always have good backup plan. Elegant Moment Event Planner understands the effort that goes into preparing a successful event. Regardless of the type of event you’re planning, we make sure it reflects your company in a uniquely positive way.